Product Stock Transactions

Viewing the Product Stock Transactions

1. Click on “Inventory” from the main menu.
2. Click on “Products & Services”.
3. Review the desired product file.
4. Click on “Stock Transaction”.

• The system will show you all the product movements, both withdrawals and additions, since the date it was registered in the account.

Addition Transaction

1. Click on “Inventory” from the main menu.
2. Click on “Products & Services”.
3. Review the desired product file.
4. Click on the button “Add Transaction”.
5. Enter the details of the transaction you want to add as follows:
   • Requisition Data for Inventory:
     • Date: Set the date and time of recording the movement on the account.
   • Warehouse Data:
     • Warehouse: Select the warehouse affected by the product movement from the dropdown list.
       • Note: For the warehouse selection option to appear, there should be more than one warehouse in the account. For more details, see the guide “Add Warehouse”.
   • Other Information:
     • Journal Account: Determine the account affected by the transaction against the inventory value.
       • Notes:
         • The default account in the system is “Other Payables” in case of addition.
         • For the sub-account list to appear, you need to activate “Chart of Accounts & Journal Accounting”  app in the account. For more details, see the guide “Activate General Accounts App“.
     • Notes: Add any required notes in the dialog box.
   • Items:
     • Unit Price: Determine the cost price of the product, and specify the currency.
     • Quantity: Determine the added/deducted quantity of the product.
     • Stock Before: The system will show you the product quantity in the warehouse before the transaction.
     • Stock After: The system will show you the product quantity in the warehouse after the transaction.
     • Total: The system will display the total price based on the product quantity.
6. Click on the “Confirm” button.

Deduction Transaction

1. Click on “Inventory” from the main menu.
2. Click on “Products & Services”.
3. Browse the desired product file.
4. Click on the button “Add Transaction”.
5. Enter the operation details as follows:
   • Requisition Data:
     • Date: Set the date and time to save the transaction to the account.
   • Warehouse Data:
     • Warehouse: Select the warehouse affected by the product movement from the dropdown menu.
       • Note: To view the warehouse selection option, there must be more than one warehouse in the account. For more details, refer to the guide “Add Warehouse”.
   • Other Information:
     • Journal Account: Select the account affected by the transaction against the inventory value.
       • Notes:
         • The default account in the system is “Other Receivables” when issuing.
         • For the sub-account menu to appear, you must activate “Chart of Accounts & Journal Accounting” on the account. For more details, refer to the guide Activate the General Accounts Application“.
     • Notes: Add any required notes in the dialog box.
   • Items:
     • Unit Price: Determine the cost price of the product, specifying the currency.
     • Quantity: Determine the added/deducted quantity of the product.
     • Stock Before: The system will show you the product quantity in the warehouse before the transaction.
     • Stock After: The system will show you the product quantity in the warehouse after the transaction.
     • Total: The system will display the total price based on the product quantity.
6. Click on the “Confirm” button.

Transferring Stock

• It is required to have more than one warehouse in the account to input stock transfer operations. For more details, see the guide “Add a Warehouse“.

1. Click on “Inventory” from the main menu.
2. Click on “Products & Services”.
3. Browse the desired product file.
4. Click on the button “Transfer Stock”.
5. Enter the required operation details as follows:
   • Requisition Data:
     • Date: Set the date and time to save the movement on the account.
   • Warehouse Data:
     • From Warehouse: Select the warehouse from which the product quantity will be transferred.
     • To Warehouse: Select the warehouse that will receive the transfer from the first warehouse.
   • Other Information:
     • Notes: Add any required notes in the dialogue box.
   • Items:
     • Quantity: Determine the added/deducted quantity of the product.
     • Available Before: The system will show you the product quantity in the warehouse before the transaction.
     • Available After: The system will show you the product quantity in the warehouse after the transaction.
6. Click on the “Transfer” button.